Improved management of Agricultural water in Eastern and Southern Africa (IMAWESA): guidelines on process documentation

Process documentation (PD) in reporting, monito ring and evaluation enables projects to capture processes the impact pathways in a logical wa y. Often, projects monitor and report on inputs, activities and outputs in the logframe. PD attempts to focus more on outcomes such as local capacities, institutionalization, empowerment and policy reforms, rather than quantifiable deliverables. Secondly, PD helps in capturing and monitoring results and how well the outputs are aligned to achieve outcomes and impacts. Currently, more emphasis is on quantitative data which addresses but does not address the interfaces (see Figure 1) as that is how documentation systematically moves from one step to another. The changes in perception, empowerment, policy reforms, institutionalization along the impact logi c, can mainly be captured qualitatively and are important aspects to consider in assessment of impact. Such omissions can lead to poor impact reports but they can more effectively be captur ed by PD. Since process documentation is not demanded by projects, donor or managers, there is need to first sensitize people including funding agencies about the importance of process documentation.

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