Reference number: 2025008
Job status: In-progress
Job category: Local Position
Duty station: Nairobi, Kenya
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.
Student Administration Assistant - CIMMYT
Overview
Implement and support the current processes of the CIMMYT Academy. Support the implementation of new strategies to welcome students from diverse backgrounds and reinforce the branding of CIMMYT Academy in educational institutions globally. The candidate must have knowledge of datasets management and reporting. This role requires good interpersonal skills for working closely with others across the different departments in CIMMYT.
Duties and responsibilities
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- Support the Student Training Program
of CIMMYT Academy and its related administrative procedures.
- Administer the student contract
process in liaison with the student, university, the research programs and relevant
CIMMYT internal units for logistic and administrative arrangements.
- Conduct onboarding including but not
limited to housing, travel, immigration, health insurance, etc. Participate in
informative talks related to CIMMYT Academy, CIMMYT services and facilities,
logistics, etc.
- Ensure effective induction of students
and integration to the research program and organization. Take part in the
planning and implementation of induction sessions.
- Maintain the database and records of
new and past students (documentation, communications, forms, attachments)
complete up to date in the Academy systems (LMS, Dynamics, other databases).
- Ensure effective offboarding for the
students, by ensuring they fulfill the satisfaction survey and any other
related formalities.
- Take part and support in logistics and
communication with students about institutional and CIMMYT Academy’s events and
initiatives, and all social engagement initiatives, including charity events.
- Maintain close relationships with the
student community, ensuring their well-being, and providing support as needed.
- Support the communication efforts of
the Academy as required, internally within CIMMYT and externally with students
and prepare presentations and reports as required.
- Support initiatives with CIMMYT
Academy’s networks (Alumni and capacity development) and maintain effective,
professional and fluent communication channels with all CIMMYT area.
Requirements
- Bachelor’s degree in administration, Human Resources, International
Relations, or similar field.
- 3-4 years relevant experience
- Advanced level of English.
- User Advanced level in the usage of MS Office Suite (Word, Excel,
PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
- Experience of international and intercultural work environments.
Education, knowledge and experience
•Bachelor’s degree in administration, Human Resources, International Relations, or similar field.
•3-4 years relevant experience
•Advanced level of English.
•User Advanced level in the usage of MS Office Suite (Word, Excel, PowerPoint, Outlook, etc.). Experience with Dynamics 365 is desirable.
•Experience of international and intercultural work environments.
Terms and conditions
•This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
•The appointment will be for two (2) years, including a six-month probationary period, with the possibility of extension contingent on performance, continued relevance of the position and available resources.
•The duty station will be in Nairobi, Kenya.
Application process
The application deadline is 30 Jan 2025
We will acknowledge all applications, but will contact only short-listed candidates.
